TSC Travel Expense Claims: Process, PDF FORM Download

TSC Travel Expense Claims: Process, PDF FORM Download.

The Teachers’ Service Commission (TSC) in Kenya has outlined a systematic approach to streamline the process of claiming travel expenses for its staff.

This initiative ensures efficiency, transparency, and adherence to regulations. Here’s a detailed breakdown of the process and key points for claimants.

TSC Travel Expense Claims: Download PDF FORM

Key Highlights of the Travel Expense Claim Process

1. Purpose of the Form
The TSC Travel Expense Claim Form is designed for teachers to report travel-related expenses incurred during official duties.

It facilitates reimbursement while maintaining accountability. The form requires completion in duplicate, ensuring both the claimant and the commission retain a copy for record-keeping.

2. Essential Details to Provide
Claimants must furnish accurate personal and institutional information, including:

• Name and TSC Number: Unique identification details of the teacher.
• Institution and Grade: The school and professional rank of the claimant.
• Paypoint and Account Details: Necessary for processing payments.

Additionally, a detailed record of the journey, including the date, purpose, hotel expenses (if applicable), distance covered, and the total claim amount, must be provided.

3. Certification and Approval
The form mandates dual authentication:

• The claimant’s signature certifying compliance with TSC regulations.
• The Head of Institution’s signature verifying the legitimacy of the claim.

Supporting Documentation

To ensure transparency, claimants must attach the following:

• Receipts and Invoices: Proof of expenses incurred.
• Vehicle Details: For personal vehicle use, a logbook copy and details such as registration and capacity are required.
• Authorization Letter: If a vehicle is hired, prior approval from a TSC agent is necessary.
• Interview Invitations: For claims related to interview attendance, attach two copies of the invitation letter.

Important Notes for Claimants

1. Claims must be submitted within three months from the date of travel.
2. Head teachers’ claims must pass through the Provincial Education Officer (PEO) or District Education Officer (DEO).
3. Late submissions or incomplete forms risk rejection, emphasizing the importance of timely and accurate filing.

TSC Reimbursable Expenses for Teachers

The Teachers Service Commission (TSC) provides reimbursements for specific expenses incurred by teachers under particular conditions. Below is a breakdown of the eligible expenses and the necessary application processes.

TSC Travel Expenses

Teachers can claim travel expense reimbursements only under the following circumstances:

1. When a teacher’s interdiction is overturned.
2. For travel to attend interviews.
3. When relocating to a new station outside their home district upon first posting.
4. For travel from a duty station outside their home district upon retirement.
5. For travel during school holidays by teachers in hardship areas, provided their home district is outside the hardship region.

To claim these reimbursements, teachers are required to submit their applications using prescribed forms and include relevant supporting documents.

Daily Subsistence Allowance

Teachers assigned official duties may also receive a daily subsistence allowance, referred to as “quota per diem.” TSC requires that applications for this allowance be submitted at least 14 days before the travel date.

By adhering to these guidelines, teachers can access reimbursements for eligible expenses, ensuring financial support for work-related obligations.

Promoting Accountability and Efficiency

This structured approach to travel expense claims reflects TSC’s commitment to fostering accountability while supporting its teachers. By adhering to these guidelines, claimants ensure smooth processing and timely reimbursements.

Teachers are encouraged to familiarize themselves with these regulations and maintain proper documentation for hassle-free claims.

TSC Travel Expense Claims: Process, PDF FORM Download.

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