TSC Subsistence, Travelling and Imprest Claim Forms: How to Get Reimbursed.
These three finance forms cover different stages of official travel and expenditure — using the wrong one, or submitting late, is the most common reason claims stall.
Subsistence Claim Form
Used to claim reimbursement for meals and accommodation incurred while on official duty away from your normal station.
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Travelling Claim Form
Used to claim transport/mileage costs for official travel.
Read Also: TSC Reinstatement Form: Who Qualifies and How to Apply
Imprest Application Form
Used to request an advance (imprest) before travel or expenditure, rather than claiming reimbursement after the fact. Imprest must typically be accounted for and surrendered/retired promptly after the activity it was issued for.
Key Difference: Claim vs Imprest
- Claim forms (Subsistence, Travelling) = reimbursement after you’ve already spent your own money.
- Imprest form = an advance before you travel, which you must then account for with receipts and retire the balance.
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Common Reasons These Get Delayed
- Submitting without original receipts or supporting documentation attached
- Missing authorisation/approval signature from the relevant supervising officer before travel
- Imprest not retired from a previous trip — outstanding imprest can block a new application until it’s cleared
- Claiming rates outside TSC’s approved allowance schedule
FAQ
Can I apply for imprest and also submit a subsistence claim for the same trip?
No — imprest and reimbursement claims are alternative routes for the same purpose; using both for one trip is a duplicate claim.
What happens if I don’t retire my imprest on time?
Outstanding, unretired imprest is typically deducted from your salary or held against future imprest requests until resolved.
Read Also: TSC Bonding Form Explained: What You’re Agreeing to Before You Sign
TSC Subsistence, Travelling and Imprest Claim Forms: How to Get Reimbursed.
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