How to Replace Teacher Registration Certificate on TSC Portal

The Teachers Service Commission (TSC) has recommended teachers who have misplaced their teaching registration certificates to use the newly upgraded digital system rather than submitting a manual application for a replacement.

TSC has improved its Document Management System (DMS) to allow for the issue of replacement papers. This upgraded system can accept forms, process them, and provide updates to users.

The computerised system is a platform that TSC staff and teachers use to store, share, track, and manage data and papers.

The TSC DMS is an essential component of Enterprise Content Management (ECM) systems, which include digital asset management, document imaging, workflow systems, and records management.

Requirements for issuing a TSC duplicate certificate of registration

Article 237(2a) of Kenya’s Constitution mandates the Commission with the responsibility of registering trained instructors.

According to Regulation 32 (1&2) of the Code of Regulation for Teachers (CORT) 2015, the Commission may issue a duplicate Certificate of Registration upon application by a teacher whose certificate has been lost, destroyed, or misplaced, upon payment of a non-refundable charge provided in the fifth schedule.

To get a duplicate certificate, a teacher must meet the following criteria:

Create an online application on the TSC website:
Pay a non-refundable charge of Ksh. 2055 to the TSC Registration Account: National Bank of Kenya, Direct Banking, A/C No. 0100100570400.

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In the event of a certificate loss, destruction, or misplacement, it is necessary to upload the original police abstract. Uploading an affidavit or marriage certificate is necessary to change the names on the certificate. Present any additional documentation the case may require.

How to Apply

To apply for a duplicate certificate, teachers must visit the TSC website, create an account or log in with their email address, and upload scanned copies of required documents such as ID or passport, bank slip with TSC number, mobile banking screenshot, marriage certificate, police abstract, and a letter of clearance.

They should also include a letter of clearance from the Ministry of Education Vetting Committee, if appropriate.

After logging in, teachers should submit an online application on the TSC website ( by selecting the Teachers Online option from the drop-down menu under Online Services.

They must provide their ID number, TSC number, surname, phone number, and KRA PIN, choose a category, and indicate their level. Teachers will then have to pay Ksh2,060 before applying. Once payment is confirmed, teachers will receive an email notification when the certificate is ready.

In the event of a lost, destroyed, or missing certificate, teachers should upload the original police summary. To update the names on the certificate, upload an affidavit or marriage certificate. Any further documentation should be sent as needed.

TSC encourages teachers who have lost their certificates to use the improved system to save time and money. The newly built DMS can trace the user’s history since the first log-in and monitor changes made by various users. Teachers are therefore encouraged to make use of this technological breakthrough in order to obtain duplicate certificates more easily.

Important Notes for Applicants:

  • Complete all areas of the registration application.
  • Provide precise information, as misleading details may result in fines under Section 44 of the TSC Act No. 20 of 2012.
  • Save a portion of the form for later completion, if necessary.
  • Scan and attach only the original documents.
  • Expatriate teachers should attach a letter of clearance from the Ministry of Education Vetting Committee.
  • New registration requires a non-refundable cost of Kshs. 1050/-, while duplicate certificate applications require a fee of Kshs. 2060/-. Before submitting your application, pay using one of the E-Citizen government payment channels (MPesa, Airtel Money, KCB Cash, Equity Cash, or E-Agent).

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How to Replace Teacher Registration Certificate on TSC Portal

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